Year: 2018

Common Interest Development (CID) Insurance policy

Is your association property Adequately Insured?

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Is your property/unit Adequately Insured?

Association owners sometimes assume that the association’s master insurance policy is all the coverage they need for their property/unit. The master policy actually only covers the Association’s common areas, not your personal belongings, or any upgrades you’ve made to your property/unit. For example, upgraded flooring, new cabinets, appliances or renovations are not covered by the association’s master policy. And it does not cover areas that are only used by you, like the balcony or the water pipes that only supplies your property/unit.

All owners need their own insurance coverage for the inside of their property/unit, their belongings, and any damage that might have been caused within your property/unit (such as a leaking toilets, drains…). In a few rare cases where coverage is provided under the master policy, you will still be responsible for the deductible. To have your personal belongings and any deductibles covered, you need to invest in your own insurance policy, available from most carriers. These policies generally cost only a few dollars each month and are well worth it! Be sure to ask about water or sewer backup coverage. Sewer backups are not unheard of, and a standard policy won’t cover the damage to your unit without the sewer backup coverage.

If you have any questions regarding what type of coverage you need, please contact your insurance agent. Your agent should be familiar with the type of coverage need.

Regards,
CID Management

What Are Governing Documents?

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We’re always talking about the association’s governing documents, but what are they?

State Law

Almost every state has statutes governing associations. In addition most associations are subject to the state corporations’ code.

Declaration, Master Deed, or Proprietary Lease and Their Covenants and Restrictions

Common Interest Developments (CID) are created by declarations (also known as master deeds) or proprietary leases, also called occupancy agreement, for Coops. These contain the restrictions that regulate residents’ behavior, they define owner’s rights and obligations, and establish the association’s responsibilities.

Articles of Incorporation

Most associations, and all cooperatives, incorporate and have articles of incorporation that define their purposes and powers. They may specify such things as the number of directors and their terms of office.

Bylaws

Bylaws address association operations such as procedures for meetings and elections and specifying the general duties of the board.

Resolutions—Rules and Regulations

Board members adopt rules and regulations, and sometimes members have to approve them. Rules and regulations are recorded as board resolutions. Resolutions must be consistent with the declaration or proprietary lease, the bylaws and state law.

Common Interest Developments (CID) governing documents are almost always trumped by state law. But, when association documents conflict among themselves, the declaration carries the greatest weight, followed by the bylaws and then the rules and regulations.

Regards,
CID Life
Board Directors meetings

We’re Having What Kind of Meeting?

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What’s the difference with a board meeting and a special meeting, or an annual meeting and a town meeting? Confused? Here’s some clarification.

  • Annual Meetings

Annual meetings — or annual membership meetings — are required by your association’s governing documents. This is the main meeting of the year when members elect a board, hear committee reports and discuss items of common interest.

  • Special Meetings

Special meetings are limited to a particular topic. Members or the board can call a special meeting at any time, and they must notify all members in advance. The notice will specify the topic, so interested members can attend. Special meetings give the board an opportunity to explore sensitive or controversial matters — perhaps an assessment increase. Members do not participate in the meeting, unless asked directly by a board member, but they have a right to listen to the board discussion.

  • Town Meetings

Town meetings are informal gatherings intended to promote two-way communication; full member participation is essential to success. The board may want to present a controversial issue or explore an important question like amending the bylaws. The board may want to get a sense of members’ priorities, garner support for a large project or clarify a misunderstood decision.

  • Board Meetings

Most of the business of the association is conducted at regular board meetings. Board members set policy, oversee the manager’s work, review operations, resolve disputes, talk to residents and plan for the future. Often the health and harmony of an entire community is directly linked to how constructive these meetings are.

  • Executive Session

The governing documents require the association to notify you in advance of all meetings, and you’re welcome— in fact, encouraged — to attend and listen. The only time you can’t listen is when the board goes into executive session. Topics that the board can discuss in executive session are limited by law to a narrow range of sensitive topics. Executive sessions keep only the discussion private. The board must adjourn the executive session and resume the open session before voting on the issue. In this way, members may hear the outcome, but not the private details.

  • Parties

Occasionally the association notifies all residents of a meeting at which absolutely no business is to be conducted. Generally these meetings include food and music, and they tend to be the best attended meetings the association has. Oh, wait! That’s a party, not a meeting (Well, that depends on your definition of meeting).